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Sample Database Help

This section covers the following:

  1. What is the sample database?
  2. The structure of the sample database
  3. How to add samples, residencies and measurements
  4. How to add and view files
  5. How to remove samples, residencies, measurements and files

What is the sample database?

The sample database is a web based tool to track a sample through the stages of the project.  The sample is entered on the system when it is created, its location and measurements are entered and the files generated from the measurements are stored.

This allows partners all over the world to share the information and work together from one website.

The structure of the sample database

The Sample Database has the following structure:

1) The sample.  the sample contains a name, purpose, size and type
2) The residency.  The residency contains an arrival date, location, next destination and departure date. This is so you know where the sample will be and where it is going next.
3) Measurements. The measurements that will be performed on the sample at the residency.
4) Files. The files taken for the measurements.

There must be a sample present before you can add a residency
There must be a residency present before you can add a measurement
There must be a measurement present before you can add a file

How to add samples, residencies and measurements

At the top of each section is a link to Add New...

Before you can see the sub-sections (residencies, measurements and files) you must select a sample.  This will then allow you to add a residency.  You must add a residency before you can add a measurement.

Once you have added a sample, residency and measurement you can then add file uploads to the measurements.

How to add and view files

Select a sample and then select the measurement with the files you wish to add/view.

If you are adding a file to a measurement you must select the measurement first.  Once a measurement is selected you will see a link to Upload File in the Files section

How to remove samples, residencies, measurements and files

To delete a sample you must select the sample and then click the delete link.

To delete other items you can click the delete link from the list of items.  You will receive a standard warning notifying you that you are deleting, this gives you the opportunity to cancel in case you have clicked delete by accident.

When removing items you must be aware that the connected items will also be deleted.  For example, if you delete a sample all residencies, measurements and files associated with that sample will be deleted.

If you delete a file then only the file will be deleted because nothing is connected to the file.  the file is connected to the measurement.

If you delete a measurement then any file connected to the measurement will also be deleted.